Your business has been growing fast for the last couple of months and you’ve just hired a new bunch of workers. You now have more staff members, but you still use printed calendars and spreadsheets to execute shift scheduling.
You feel you have enough on your hands without throwing scheduling disputes into the picture. Don’t you think it’s time you abandoned your current scheduling method for a web-based employee scheduling solution?
You are probably wondering why you need to ditch your current shift scheduling method, which happens to be almost free, for scheduling software that will probably cost you more.
Well, we’ll give you 3 reasons, after which it will be up to you to decide whether scheduling software will have a positive impact on your business or not.
- Save Time
In simple terms, a web-based work schedule maker will automate what you normally do manually and save you a significant amount of time in the process. When creating schedules, you will only need to input your employee’s preferences once and your employee scheduling software, being cloud-based, will always take those preferences into account whenever you are creating a new staffing schedule.
You will no longer have to beat your head on the wall trying to remember the part-timers that go to school on Mondays, or the waiters who can’t work Wednesdays. Consequently, you will be able to focus your attention on more pressing issues, and perhaps find yourself having a few minutes of alone time to clear your head.
- Reduce scheduling errors
Manual spreadsheets tend to harbor inaccuracies that can practically drive even the most composed manager up the wall. Among the various errors that can cause costly mistakes for your business include typographical errors and mis-clicks on cells.
With a work schedule maker, such errors will no longer be a problem. All you will need to do is to set and verify your schedules and leave the rest to the app.
Also, with scheduling software, you will be able to track all shift changes and correct any mistakes much faster than you would normally do with a spreadsheet. As you probably know, even a single change in your weekly schedule is enough to give you a headache that will last all day even with the strongest of painkillers.
- Schedule Accessibility
It is normal for employees to bombard managers with questions soon after the weekly schedules have been sent out. To cut down on the number of phone calls and emails as employees ask questions in regards to their assigned hours, and also to eliminate the chances of some employees showing up late or not showing up at all claiming unawareness, scheduling software can be set up to automatically notify staff members via email and/or push notification whenever their schedules are ready for review.
All in all, the complexity of your scheduling woes may determine whether you need a web-based employee scheduling system or not. But at the end of the day, whichever method you choose will have a direct impact on operational costs and employee satisfaction.